Executive/Personal Assistant to CEO
Innov8 Innov8 Bellevue, WA Bellevue, WA Full-time Full-time $47,000 - $57,000 a year $47,000 - $57,000 a year 2 days ago 2 days ago 2 days ago INNOV8 is a health-tech startup dedicated to improving the efficiency and effectiveness of healthcare for individuals across the globe.
We are focused on the identification and diagnosis of individuals with or suspected of autism and down the road our platform will have a broad range of applications for those in need.
The current system is broken, and we are here to radically change the paradigm, simply put, it is the right thing to do.
Position Summary We are looking to hire an organized, methodical personal executive assistant to perform all administrative and clerical duties required by our executives and join our recruiting team as we travel the country to recruit providers.
In addition to administrative duties, the Executive Assistant also manages Innov8's social media accounts and creates engaging content, optimizes company pages, and fosters community interaction.
To be successful as a personal executive assistant, you should demonstrate strong organizational skills and ensure that we operate on all cylinders.
Ultimately, an exceptional personal executive assistant will ensure that executives' time is maximized by effectively managing their schedules.
Administrative Responsibilities and Duties Take accurate and comprehensive notes at meetings Coordinate appointments and events for executives Help with daily time management Run errands as requested Plan travel, including flights, accommodation, and ground transportation Coordinate professional events and speaking engagements Draft correspondence such as emails and letters reading, monitoring, and responding to the exec's email answering calls and liaising with clients and team members competently delegating work in the exec's absence planning and organizing meetings including preparing documents and attending to logistics taking action points preparing papers for meetings taking dictation planning and organizing events improving office systems conducting research preparing presentations managing and reviewing filing and office systems sourcing and ordering materials managing ad hoc projects Social Media Responsibilities and Duties Attend events with executives and speak competently on Innov8's value and vision to customers or potential partners Create consistent, meaningful content on all social media platforms to improve engagement and promote campaigns Manage high volume of social media posts across platforms Communicate with social media followers including responding to queries in a timely manner Using analytical tools to monitor and evaluate to company's social media presence and performance Stay up to date on best practices and emerging trends in social media
Qualifications:
Proficient in use of Social Media including:
Instagram, Linkedin, Facebook, Twitter, and TikTok Knowledgeable in various social media platforms and able to utilize analytics to drive engagement, website traffic, and revenue growth.
Proficient in all Microsoft Office applications Good phone etiquette The ability to multi-task and problem-solve effectively Strong planning and organizational skills Excellent communication skills Exceptional customer service skills Detail-oriented Basic & Physical Requirements Must be able to lift up to 50 pounds Must be able to assume and maintain a variety of postures (kneeling, squatting, crawling, sitting, standing) for extended periods of time.
Must be able to sit on the floor or stand for extended periods of time.
Must be able to receive detailed information through oral communication.
Must have visual acuity to read and comprehend written communication through computer, electronic devices, and paper means.
Must have reliable transportation and be willing and able to travel between different job locations, school or homes sites within the greater Bellevue and surrounding areas Must have a valid Washington State Driver's License & insurance in good standing Knowledge Skills and Abilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Competencies/Soft Skills:
Excellent communicator, direct, clear, no personal agenda, objective, courage, listening, patient, reflective, thought provoking, chemistry and charisma, resilient, resourceful, adaptable.
Language Skills:
Ability to read, analyze, and interpret the most complex documents.
Ability to respond effectively to the most sensitive inquiries or complaints.
Ability to write speeches and articles using original or innovative techniques or style.
Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, and/or public groups.
Reasoning Ability:
Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.
) in its most difficult phases.
Ability to deal with a variety of abstract and concrete variables.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.
The employee is occasionally required to stand and walk.
The employee must frequently lift/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to focus.
All candidates must pass a background check and be US Citizens.
Not all job responsibilities are reflected in this job description.
This job description is subject to change based on the organization's needs.
Job Type:
Full-time Pay:
$47,000.
00 - $57,000.
00 per year
Benefits:
401(k) matching Flexible schedule Paid time off Professional development assistance Schedule:
8 hour shift Monday to Friday Weekend availability Ability to commute/relocate:
Bellevue, WA 98006:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Word (Preferred) Microsoft Excel (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are focused on the identification and diagnosis of individuals with or suspected of autism and down the road our platform will have a broad range of applications for those in need.
The current system is broken, and we are here to radically change the paradigm, simply put, it is the right thing to do.
Position Summary We are looking to hire an organized, methodical personal executive assistant to perform all administrative and clerical duties required by our executives and join our recruiting team as we travel the country to recruit providers.
In addition to administrative duties, the Executive Assistant also manages Innov8's social media accounts and creates engaging content, optimizes company pages, and fosters community interaction.
To be successful as a personal executive assistant, you should demonstrate strong organizational skills and ensure that we operate on all cylinders.
Ultimately, an exceptional personal executive assistant will ensure that executives' time is maximized by effectively managing their schedules.
Administrative Responsibilities and Duties Take accurate and comprehensive notes at meetings Coordinate appointments and events for executives Help with daily time management Run errands as requested Plan travel, including flights, accommodation, and ground transportation Coordinate professional events and speaking engagements Draft correspondence such as emails and letters reading, monitoring, and responding to the exec's email answering calls and liaising with clients and team members competently delegating work in the exec's absence planning and organizing meetings including preparing documents and attending to logistics taking action points preparing papers for meetings taking dictation planning and organizing events improving office systems conducting research preparing presentations managing and reviewing filing and office systems sourcing and ordering materials managing ad hoc projects Social Media Responsibilities and Duties Attend events with executives and speak competently on Innov8's value and vision to customers or potential partners Create consistent, meaningful content on all social media platforms to improve engagement and promote campaigns Manage high volume of social media posts across platforms Communicate with social media followers including responding to queries in a timely manner Using analytical tools to monitor and evaluate to company's social media presence and performance Stay up to date on best practices and emerging trends in social media
Qualifications:
Proficient in use of Social Media including:
Instagram, Linkedin, Facebook, Twitter, and TikTok Knowledgeable in various social media platforms and able to utilize analytics to drive engagement, website traffic, and revenue growth.
Proficient in all Microsoft Office applications Good phone etiquette The ability to multi-task and problem-solve effectively Strong planning and organizational skills Excellent communication skills Exceptional customer service skills Detail-oriented Basic & Physical Requirements Must be able to lift up to 50 pounds Must be able to assume and maintain a variety of postures (kneeling, squatting, crawling, sitting, standing) for extended periods of time.
Must be able to sit on the floor or stand for extended periods of time.
Must be able to receive detailed information through oral communication.
Must have visual acuity to read and comprehend written communication through computer, electronic devices, and paper means.
Must have reliable transportation and be willing and able to travel between different job locations, school or homes sites within the greater Bellevue and surrounding areas Must have a valid Washington State Driver's License & insurance in good standing Knowledge Skills and Abilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Competencies/Soft Skills:
Excellent communicator, direct, clear, no personal agenda, objective, courage, listening, patient, reflective, thought provoking, chemistry and charisma, resilient, resourceful, adaptable.
Language Skills:
Ability to read, analyze, and interpret the most complex documents.
Ability to respond effectively to the most sensitive inquiries or complaints.
Ability to write speeches and articles using original or innovative techniques or style.
Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, and/or public groups.
Reasoning Ability:
Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.
) in its most difficult phases.
Ability to deal with a variety of abstract and concrete variables.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.
The employee is occasionally required to stand and walk.
The employee must frequently lift/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to focus.
All candidates must pass a background check and be US Citizens.
Not all job responsibilities are reflected in this job description.
This job description is subject to change based on the organization's needs.
Job Type:
Full-time Pay:
$47,000.
00 - $57,000.
00 per year
Benefits:
401(k) matching Flexible schedule Paid time off Professional development assistance Schedule:
8 hour shift Monday to Friday Weekend availability Ability to commute/relocate:
Bellevue, WA 98006:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Word (Preferred) Microsoft Excel (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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